Healthcare loves Netmail

Yale New Haven Health System

Challenge

In the spring of 2011, Yale New Haven Health System decided to replace its Novell GroupWise email system with Microsoft Exchange for 20,000+ users to standardize its email system for both the medical school and its partner hospitals in the health system.

Solution

Learning that Netmail provides a solution and methodology that migrates data behind the scenes, allowing for data integrity checks, high-fidelity capture of personal archives, minimal end-user disruption, and the possibility of extending the system into a full-blown enterprise email archiving solution post-migration, the hospital chose Netmail to complete its email migration.

Results

The hospital decided to pursue a pilot project with Netmail and implement email archiving by leveraging the archiving component of Netmail that was already installed at YNHHS during the migration process. Since then, Netmail Archive has been successfully meeting the email retention and archiving challenges at the hospital for several years.

Education loves Netmail

Portage Township

Challenge

Portage Township Community Schools had been using the email archiving and security capabilities of Netmail for years. With a high level of confidence in the software, they decided to use the built-in migration capabilities of Netmail to migrate to Exchange.

Solution

Using Netmail’s unique methodology, the school district was able to collect and archive all new email messages prior to moving end users to Exchange. Users were then moved to the new email system where they had immediate access to all new and archived messages.

Results

One of the additional benefits for the school district was the ability to use continue using Netmail Archive post-migration to manage email storage and respond to the occasional eDiscovery requests the school district receives.

Government loves Netmail

NEORSD

Challenge

The Northeast Ohio Sewer District relied on backup tapes of email dating back to the late 1990s and had no specific policy for email retention. It received numerous eDiscovery requests, often requiring extensive date ranges. Due to the level of effort required to fulfill these requests, the impact to the IT Department was significant.

Solution

The district engaged the team at Netmail to deliver an onsite email policy workshop that helped them create a policy on email retention and destruction in accordance with their compliance regulations, then migrated from Novell GroupWise to Microsoft Exchange and set up a robust email archive to help them centralize the District’s email archives into a single repository to facilitate eDiscovery./p>

Results

With a policy firmly in hand, the district then relied on Netmail to locate, collect, and archive email and GroupWise Personal Archives scattered throughout the organization into a centralized, fully-searchable archive repository prior to the email migration. As a result, the district can now look forward to reduced storage costs on the new Exchange system.

Corporate loves Netmail

Seminole Electric Cooperative

Challenge

Florida-based Seminole Electric Cooperative decided to migrate its GroupWise system to Exchange to make it easier to integrate the mail system with other products as well as provide a familiar email platform for the younger generation joining the organization. When they began researching available solutions, they soon discovered that many of the solutions on the market were too high-priced for what would ultimately be a single-use email migration tool.

Solution

Despite the fact that the electric company initially only planned to migrate email platforms, they soon discovered that, along with the migration tool, Netmail included a unified email archiving solution. So even though Seminole Electric doesn't receive many eDiscovery requests, the company quickly realized that in today's ever-changing legal landscape, email archiving is an absolute necessity, and would help them comply with regulations like the EPA, the NERC, and SOX.

Results

Since the trouble-free migration to Exchange, the Seminole Electric Cooperative sees the primary business benefit as a matter of saving time during eDiscovery, noting that what used to take hours responding to an eDiscovery request in GroupWise, now takes seconds using Netmail, and saving money, adding that Netmail was approximately one-third the price of the other solutions they were considering.

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