Netmail Cloud Archiving Services provides real-time cloud archiving with unlimited storage and anytime/anywhere access. Ideal for organizations using on-premise Microsoft Exchange, Office 365, or a hybrid model, Netmail Cloud Archiving ensures that your archive is securely stored outside your email production environment in compliance with data retention requirements to support legal discovery and regulatory compliance.
Netmail Cloud Archiving minimizes the risk of deletion by storing archives outside the production email environment in a dedicated secure archive. It also provides organizations with an immutable copy of their data that can serve as a legitimate backup if needed, and can simplify the process of recovering accidentally or intentionally deleted emails and files in Office 365.
With Netmail’s 100% capture and policy-based retention, there will be no compliance concerns. This comprises full visibility of all email and document metadata with complete user mailbox capture. In addition to complete visibility, our guaranteed data sovereignty availability means you always know where your data is stored.
Data Retention & Recovery
Safely located outside the email production environment, you can rest assured that your archives adhere to strict data retention requirements to support legal discovery and regulatory compliance while at the same time ensuring the guaranteed preservation of 100% of your data in the event that you need to recover it.
Through its integration with Netmail Store, a low-cost Object-based storage solution, Netmail Archive can easily and economically archive exabytes of email, attachments, files, and other electronic data to meet your growing storage requirements at reduced complexity and costs over the long term.
Give legal all the tools they need by providing them with direct access to our eDiscovery tool, Netmail Search. Designed with lawyers in mind, Netmail Search uses a Case Management Dashboard that lets them create, track, manage, and save multiple cases. Case managers can then provide restricted access to a specific set of documents to anyone in charge of eDiscovery and investigation.
Netmail Search's advanced capabilities were designed to allow users to find the right email quickly and easily, without having to employ complex query language. Load word lists and build queries with approximate spelling or word proximity. Netmail Search makes it easy to find specific documents using complex or simple searches.
Tagging & Annotating Tools
Our eDiscovery tool, Netmail Search, lets you use tags and comments to help identify messages as useful or inapplicable to your search. To tag selected messages, you can choose an appropriate tag such as Relevant or Flagged, or create a custom tag. Searches can also be duplicated to narrow down your search.
Team Collaboration with Auditing
Netmail Search makes it easy for legal teams to collaborate on specific cases. Case administrators, legal supervisors, lead attorneys, and paralegals can easily create and manage multiple cases and perform all the initial processing and collection stages without having to involve IT staff. Cases can also be organized carefully tracked.
Easy Cloud Transition
If you're migrating to the cloud, or simply planning a migration in the next few years, Netmail Cloud Archiving Services can help you prepare by consolidating, cleaning, and migrating all of your disparate on-premise data silos (including Active Directory, PSTs, legacy archives, and files) into an open XML repository, and then inject the data into the cloud.
Transitioning to the cloud could not be easier with different options tailored to your business needs. For example, we can drop-ship our collection system to you, which can then be returned to our data center - saving you time and bandwidth. Or simply move your data over a secured connection to our certified data centers.
Legacy Archive Support
With Netmail's unique legacy archive migration methodology, we can help you easily extract your archives from numerous legacy sources, including EMC SourceOne, EMC EmailXtender, Mimosa NearPoint, GWAVA Retain, HP Autonomy, Zantas EAS, and Symantec Enterprise Vault, and make the transition to the cloud.
Using automated discovery and import, Netmail can collect PSTs from any location with easy-to-use tools that clean up and consolidate native archives, PST files, and other email into a single, searchable cloud repository for easy access and viewing.
Our certified and redundant data centers means reliability and the preservation of 100% of your data with a 99.9% SLA. With the high availability of our support team, and a quick response time often under 15 minutes, you'll always have the help you need. Additionally, there is no capital cost on hardware, which means no implementation and no physical maintenance required.
Netmail Cloud Services makes it easy to get started. Configure, migrate data, and keep up and running without the need to buy hardware or other infrastructure components. The services provided alongside the Netmail solution include customized reports, dedicated personnel, and 24x7 monitoring.
Data Sovereignty & residency
Data sovereignty refers to the geographic location of the data. Some organizations, for example, in many European countries, have strict policies that state that data needs to reside in the country of creation. Netmail has data sovereignty in Canada, the US, and Germany.
Secure Cloud Data Centers
Netmail's certified and redundant Cloud Data Centers mean reliability and the guaranteed preservation of 100% of your data with an 99.9% SLA. We keep two copies of your data replicated across two data centers, and feature encryption for data at rest and in transit.