Chances are you already spend too much time looking for information in your organization. Netmail Federated Search is an easy-to-use web-based eDiscovery tool that will enable legal supervisors, attorneys, paralegals, and case administrators to perform eDiscovery on file systems, email archives, Sharepoint, Sharepoint O365, and file sharing solutions such as Box.com and Citrix ShareFile. With Netmail Federated Search, you can enable anyone to search, produce, and export exactly what they're looking for, in order to rapidly respond to eDiscovery requests.
When under litigation, responding to Access to Information requests, or if you are trying to understand a specific event within your organization, you need to rapidly, and as cost-efficiently as
possible, find the relevant information. As part of your discovery, Netmail allows you to identify the relevent information for your case, review, and analyze the information quickly.
With unlimited cloud data, it does not always make sense to archive documents to enable eDiscovery. With Netmail, files always stay in their repositories. We index data where it is located and continuously update those indexes to make sure you always have access to the latest data. This simplifies the process dramatically.
Federated Search results are presented in a single view regardless of the location of the data, and no matter how complex the search, you get immediate results. Once you have targeted data that is required, export jobs will collect all the required data and provide it to you for easy export.
Federated Cloud Access and On-Premise Data
It no longer matters whether an employee puts company data offsite in the Microsoft Cloud or Box.com, SharePoint, or in Exchange on-premise repositories. With Netmail, you'll be able to easily manage all of your data and instantly perform advanced eDiscovery searches across all Cloud and on-premise platforms simultaneously.
Netmail Federated Search is an advanced eDiscovery tool that allows authorized users to intelligently process, analyze, review and produce their data in a timely and cost-effective manner. The benefit of Netmail Federated Search lies in its advanced search features and guided navigation.
Netmail Federated Search's advanced capabilities were designed to allow users to find the right documents quickly and easily, without having to employ complex query language. Select the metadata fields required, load word lists, and build queries with approximate spelling or word proximity. Netmail advanced query builder makes it easy to find specific documents using complex or simple searches.
Tagging & Annotating Tools
Give lawyers all the tools they need. Designed with lawyers in mind, Netmail Federated Search lets you use tags to help identify messages as useful or inapplicable to your search. To tag selected messages, you can choose an appropriate tag such as Relevant or Flagged, or create a custom tag. Searches can also be duplicated to narrow down your search.
Full access Auditing & Reporting
For security, every operation performed on email, attachments, and other electronic data in the archive is audited, so you'll be able to track information about creation of searches, changes in scope to existing searches, viewing of searches by users, comments and tags placed on messages, exporting of email from a search and review the workflow.
Netmail Federated Search employs an intuitive case management organizational system. Upon securely logging into Netmail, authorized reviewers are greeted with a Case Management Dashboard that lets them create, track, manage, and save multiple cases. Users can respond to any and all eDiscovery requests simultaneously and are spared the headache of sifting through all archived data each time an eDiscovery request is made.
Case administrators, legal supervisors, lead attorneys, and paralegals can easily create and manage multiple cases and perform all the initial processing and collection stages without having to involve IT staff. Case managers can then provide restricted access to a specific set of documents to anyone in charge of eDiscovery and investigation.
Collaboration & Reporting Tools
Netmail Federated Search makes it easy for Investigators to collaborate on specific cases. This way the investigation can proceed in collaboration with the multiple parties involved. Cases can also be organized into different categories with the status of each case carefully tracked though each phase until they are closed.
Automated Legal Hold
Now your legal team can create a legal hold without your help. This ensures that no data is deleted by the retention policy. It also ensures that if new data needs to be collected from the email system for ongoing legal hold, it will be. If necessary, legal hold will also enable archiving of required accounts to ensure the required data is fully captured.
Netmail Federated Search includes numerous tools to help you reduce litigation costs and maintain a seamless chain-of-custody throughout the eDiscovery process. With Netmail, you can quickly and easily produce potential evidentiary documents required by courts, external counsel, opposing counsel, and respond to access to information requests throughout the discovery process.
With broad export possibilities and features, you can easily produce data to match the exact requirements of the requesting party. With portable search tools, you can also provide external council with the same powerful tools that you have access to.
Full Auditing Capabilities
To ensure non-repudiation, all email messages include detailed information related to the message, including all attachments as well as metadata associated with each message. For chain-of-custody purposes, all email in the archive must be the same as the one delivered to the recipient and email in the archives are tamper-proof.
Netmail Federated Search includes flexible export options. Authorized users can easily export single or multiple archived items to PDF, searchable XML, or PST format with embedded or rendered attachments using Netmail’s intuitive Export Wizard.