According to an IDC survey, an information worker spends more than 21.3% of their time searching for the information they need to complete their work. In addition to the investment of time, this can also add up to a large sum of money for organizations considering it represents an average of $19k per user per year. Netmail's Federated Search gives users the ability to quickly access and find their data faster.
In today’s connected world, users expect to be able to work from any connected device, from laptops and phones to smart watches and tablets. This includes needing fast access to data while on the go and remote access from all their devices. Employees need to be able to share and access data so they can work collaboratively with their team and partners, without compromising on security and privacy.
Unlike other solutions, Netmail Federated Search is simple enough for end users to use with an easy-to-use, web-based interface that has the same familiar look and feel of an email client. End users can easily build their own customized search queries, meaning they are never limited to default search criteria. With guided navigation, users can sort their search results for easy viewing.
Most end users spend the majority of their time in their Outlook client, composing and responding to email. Through direct integration with Microsoft Outlook, end users can access and perform federated searches on both their mailbox items and archived items in a single view, and open items with a simple mouse click.
Outlook, OWA and GW Webaccess Integration
End users can also smoothly access their email archives from their email client, thanks to Netmail's direct integration with Outlook. Netmail also supports OWA and GW WebAccess, is touch-enabled, and can be accessed via tablets and mobile devices.
Finding Your Data
As well as having access to data, end users must also be able to quickly find what they are looking. The ability to simply browse email is no longer sufficient though, so in addition to the simple search features available in Outlook, Netmail also includes advanced searching capabilities which means end users can find information they are looking for quickly.
Netmail Federated Search allows you to perform keyword searches as well as advanced searches on messages and attachments. Advanced searching allows you to apply various search criteria to help you narrow down your search results and cull through your data quickly and efficiently.
Proxy-like Access to Archives
With Proxy Access, you can delegate access to another user's archived accounts through Netmail Search like in situations where an assistant needs to access the CEO's archives or a supervisor needs to access the archives of an employee. You can also set an automated expiry date for the proxy access.
Netmail Federated Search's unique left-side navigational structure allows end users to rapidly narrow down search results. Target specific folders, identify date ranges, or indicate a specific date on which an email was received. With a simple mouse click, end users can navigate from hundreds of thousands of search results to a handful of results in seconds.
Viewing Your Data
Netmail Federated Search delivers all your enterprise knowledge in a single view, streamling the experience for end users. There is no switching between programs or tabs to view your search results. They are all displayed in a single unified view so that end users are able to view the most up-to-date, real-time search results on the same page and find what they are looking for quickly.
Netmail Federated Search delivers a consolidated view of all your knowledge. Federated Search looks at all your knowledge holistically. In a single search, it conducts a "federated search," simultaneously search for knowledge across all of your sources.
Multiple Format Support
Netmail Federated Search functionality supports the many multiple formats in which your enterprise knowledge exists. Your search results are presented in its original formats, such as Word docs, PDFs, Excel spreadsheets, and file shares in an easy-to-read consolidated view, identifying the knowledge type.
Sort by Categories
In addition to presenting the search results in a single consolidated view, Netmail Federated Search also lets you sort your search results by a variety of different criteria such as Date, Name, and Author. By default, your search results display all of your sources in a single view, but you can also filter your search results to display by source only.
Presenting Your Data
Netmail Federated Search includes numerous tools to help you reduce litigation costs and maintain a seamless chain-of-custody throughout the eDiscovery process. With Netmail Search, you can quickly and easily produce potential evidentiary documents required by courts, external counsel, opposing counsel, and respond to access to information requests throughout the discovery process.
With broad export possibilities and features, you can easily produce data to match the exact requirements of the requesting party. With portable search tools, you can also provide external council with the same powerful tools that you have access to.
Full Auditing Capabilities
For security, every operation performed on data in the archive is audited, so you'll be able to track information about creation of searches, changes in scope to existing searches, viewing of searches by users, comments and tags placed on data, exporting of data from a search and review the workflow.
Netmail Federated Search includes flexible export options. Authorized users can easily export single or multiple archived items to PDF, searchable XML, or PST format with embedded or rendered attachments using Netmail Search’s intuitive Export Wizard.