eDiscovery & Search

Netmail’s advanced eDiscovery lets you or the government's legal team find email quickly for litigation or compliance. Guided navigation lets you cull data sets from millions of records to a few dozen with just a few mouse clicks for easy viewing and auditing. Netmail can archive and hold data even if you're going through an acquisition or migrating email platforms.

Case Managers with Access Rights

Case administrators, legal supervisors, lead attorneys, and paralegals can easily create and manage multiple cases and perform all the initial processing and collection stages without having to involve IT staff. Case managers can then provide restricted access to a specific set of documents to anyone in charge of eDiscovery and investigation.

Mailbox & RIF archiving

Real compliance is only possible if you can achieve 100% retention of all email and its metadata. With Netmail, you can capture all email messages, attachments, calendar items, tasks, notes, sent items, personal appointments, draft emails, contacts, notes and all deleted items.

Automated Legal Hold

Now your legal team can create a legal hold without your help. This ensures that no data is deleted by the retention policy. It also ensures that if new data needs to be collected from the email system for ongoing legal hold, it will be. If necessary, legal hold will also enable archiving of required accounts to ensure the required data is fully captured.

Data Security

Netmail provides state of the art data security, outbound content filtering, anti-phishing technology, and advanced approval workflows to help monitor, manage, and protect the government's data to minimize risk and comply with your email security policies.

Outbound Content Filtering

Granular content filtering lets you quickly identify payment card data, debit and credit card numbers, and Personally Identifiable Information (PII) within email and email attachments. Several pre-defined content filter policies are also included with Netmail to help you quickly apply appropriate language filters to the government's outgoing mail.

Anti-Phishing Technology

Netmail's Anti-Phishing technology protects your government organization from attempts to acquire passwords, personal data, and other sensitive information by fake websites, masquerading as legitimate ones. Outbound limits and suspicious link filtering lets you monitor unusual email behavior and identify potentially-compromised email accounts.

Advanced Approval Workflow

With Netmail, you can let the software make all the decisions based on the policies you configured. You can assign Moderator privileges to users within your government institution, which gives them permission to act as a Moderator and review the government's outbound email messages before they're sent.

Records Retention

Netmail addresses the needs for compliance with Open-Records laws that apply to government organizations. Examples of such modules include Information Lifecycle Management (ILM) and WORM-based storage. Netmail generates a fully-indexed, application and file-format independent archive of data ready for search and retrieval.

ILM

Information Lifecycle Management (ILM) provides organizations with the ability to create ILM policies to delete expired messages, groom messages to alternate locations like network attached storage (NAS) devices, and migrate eligible messages to off-line storage devices.

Regulatory Compliance

Netmail makes it easy to meet even the most stringent regulatory compliance demands by archiving email according to policies. Define granular retention policies and easily modify those polices as your organization's requirements change.

WORM-based Storage

Netmail's Content Addressed Storage technology ensures that your long-term archive data is authentic, cannot be overwritten, and is immutable with write once, read many (WORM) technology which prevents any alterations or deletions to the archived data.