Chances are you and your IT Team already spend too much time looking for information in the email system. Netmail Search is an easy-to-use web-based discovery tool that will enable legal supervisors, attorneys, paralegals, and case administrators to perform eDiscovery on archived email or email on legal hold. With Netmail Search, you can enable anyone to search, produce, and export exactly what they're looking for, and all without IT involvement. Isn't it time to save time with Netmail Search?
Netmail Search is an advanced eDiscovery tool that allows authorized users to intelligently process, analyze, review and produce their archived data in a timely and cost-effective manner. The benefit of Netmail Search lies in its advanced search features and guided navigation.
Netmail Search's advanced capabilities were designed to allow users to find the right email quickly and easily, without having to employ complex query language. Select the email fields required, load word lists, and build queries with approximate spelling or word proximity. Netmail Search makes it easy to find specific documents using complex or simple searches.
Tagging & Annotating Tools
Give lawyers all the tools they need. Designed with lawyers in mind, Netmail Search lets you use tags to help identify messages as useful or inapplicable to your search. To tag selected messages, you can choose an appropriate tag such as Relevant or Flagged, or create a custom tag. Searches can also be duplicated to narrow down your search.
Full access Auditing & Reporting
For security, every operation performed on email, attachments, and other electronic data in the archive is audited, so you'll be able to track information about creation of searches, changes in scope to existing searches, viewing of searches by users, comments and tags placed on messages, exporting of email from a search and review the workflow.
Netmail Search employs an intuitive case management organizational system. Upon securely logging into Netmail Search, authorized reviewers are greeted with a Case Management Dashboard that lets them create, track, manage, and save multiple cases. Users can respond to any and all eDiscovery requests simultaneously and are spared the headache of sifting through all archived data each time an eDiscovery request is made.
Case administrators, legal supervisors, lead attorneys, and paralegals can easily create and manage multiple cases and perform all the initial processing and collection stages without having to involve IT staff. Case managers can then provide restricted access to a specific set of documents to anyone in charge of eDiscovery and investigation.
Collaboration & Reporting Tools
Netmail Search makes it easy for Investigators to collaborate on specific cases. This way the investigation can proceed in collaboration with the multiple parties involved. Cases can also be organized into different categories with the status of each case carefully tracked though each phase until they are closed.
Automated Legal Hold
Now your legal team can create a legal hold without your help. This ensures that no data is deleted by the retention policy. It also ensures that if new data needs to be collected from the email system for ongoing legal hold, it will be. If necessary, legal hold will also enable archiving of required accounts to ensure the required data is fully captured.
Netmail Search includes numerous tools to help you reduce litigation costs and maintain a seamless chain-of-custody throughout the eDiscovery process. With Netmail Search, you can quickly and easily produce potential evidentiary documents required by courts, external counsel, opposing counsel, and respond to access to information requests throughout the discovery process.
With broad export possibilities and features, you can easily produce data to match the exact requirements of the requesting party. With portable search tools, you can also provide external council with the same powerful tools that you have access to.
Full Auditing Capabilities
To ensure non-repudiation, all email messages include detailed information related to the message, including all attachments as well as metadata associated with each message. For chain-of-custody purposes, all email in the archive must be the same as the one delivered to the recipient and email in the archives are tamper-proof.
Netmail Search includes flexible export options. Authorized users can easily export single or multiple archived items to PDF, searchable XML, or PST format with embedded or rendered attachments using Netmail Search’s intuitive Export Wizard.
End-user Access to Data
Unlike other solutions, Netmail Search is simple enough for end users to use with an easy-to-use, web-based interface that has the same familiar look and feel of an email client. End users can easily build their own customized search queries, meaning they are never limited to default search criteria. With guided navigation, users can sort their search results for easy viewing.
Netmail Search allows you to perform keyword searches as well as advanced searches on messages and attachments. Advanced searching allows you to apply various search criteria to help you narrow down your search and cull through your data quickly and efficiently.
Proxy-Like Access to Archives
With Proxy Access, you can delegate access to another user's archived accounts through Netmail Search like in situations where an assistant needs to access the CEO's archives or a supervisor needs to access the archives of an employee. You can also set an automated expiry for the proxy access.
Outlook, OWA & GW WebAccess Integration
Through direct integration with Microsoft Outlook, including single-sign-on, end users can smoothly access their email archives from their email client. Netmail also supports OWA and GW WebAccess, is touch-enabled, and can be accessed via tablets and mobile devices.